Job Overview
This position performs a variety of clerical, administrative, and overall office support for the HR department before and during the San Diego County Fair (on or about March 25th - July 11th).
Duties and Responsibilities include, but are not limited to, the following:
- Provides excellent customer service in person, by phone, and via email to answer questions promptly and/or re-direct calls to the appropriate department and taking messages for team members when necessary.
- Checks emails and voicemails daily.
- Greets and verifies the purpose of the visit for everyone who walks into the department.
- Operates a variety of office equipment including computer and software applications, copier, scanner, fax machine, and telephone.
- Provides customer service to patrons daily, working with frequent interruptions.
- Prepares correspondence, information packets, forms, and other paperwork, verifying completeness and accuracy.
- Organize electronic documents while following compliance laws and organization regulations when working with sensitive and confidential information.
- Helps maintain spreadsheets by entering accurate data and updating as needed.
- Sends out onboarding to temporary employees.
- Reviews applications for temporary positions.
- Handling daily administrative and HR tasks.
- Assisting HR managers with recruitment.
- Maintaining employee records.
- Providing clerical support to all employees.
- Screens applicants.
- Promotes the District's F.A.I.R. values by creating a quality guest experience for both internal and external customers.
- Performs other related duties as assigned or requested.
Qualifications
- Excellent customer service, administrative, organizational, and communication skills.
- HR experience is a plus.
- Detail-oriented team player with the ability to multi-task in a fast-paced environment.
- Ability to work independently or cooperatively in a group setting to perform responsibilities accurately and efficiently.
- Strong typing skills.
- Ability to meet ongoing deadlines while adapting to changing priorities.
- Knowledge of office procedures and equipment including computers and applicable software, including Microsoft Word and Excel.
- Experience with E-Verify and processing I9s.
- Good judgment and professionalism, including ability to maintain confidentiality.
- Willingness to work long hours and weekends, and flexibility with schedule changes.
Working Conditions
- Works in a standard office setting with fluorescent lighting and operating standard office equipment.
- Pushes and pulls file drawers.
- Must be able to walk, sit and/or stand for periods of time.
- Work could involve being outside, walking long distances.
- Work schedule may include weekends, evenings, and/or holidays (4th of July).