Job Overview
The Accounting Clerk will be responsible for performing duties such as analyzing a variety of accounting data to assist in the application of financial data and information to management; completing the functions of Accounts Payable, Accounts Receivable, General Ledger Transactions, auditing data to ensure accuracy, and completing accurate and timely reporting of financial data; and other related work.
Duties and Responsibilities include, but are not limited, to the following:
- Provide general accounting services to the 22nd District Agricultural Association (the District).
- Reconcile general ledger accounts and perform month-end closing procedures.
- Prepare journal entries in accordance with Generally Accepted Accounting Principles (GAAP) into department’s accounting software system to produce financial accounting reports.
- Analyze receipts and expenditures for approvals and general ledger account postings to ensure accuracy.
- Prepare and perform external financial and internal management reports.
- Enter data for Accounts Payable using accounting software system, ensuring accuracy and timeliness of payments and following the guidelines set forth by GAAP and the State Administrative Manual (SAM).
- Prepare and/or review Accounts Payable invoices using an accounting software system for contracts, purchase orders to ensure timeliness, accuracy, and compliance with GAAP and SAM.
- Process checks, payments, and accompanying documents in the accounting software system in accordance with established procedures to meet daily deadlines and established effectiveness measures.
- Review and interpret payment provisions of administrative contracts, amendments, revisions, purchase orders, and service orders for proper payment processing using Excel, accounting software and ensure compliance with organization policies.
- Review and analyze vendor accounts in the accounting software system for payments and balances.
- Process accounts and incoming payments in compliance with financial policies and procedures.
- Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounting data.
- Prepare bills, invoices, and bank deposits and/or audit them for mathematical discrepancies.
- Reconcile the Accounts Receivable ledger to ensure that all payments are accounted for and properly posted.
- Enter data for Accounts Receivable using accounting software system, ensuring accuracy and timeliness of payments and following the guidelines set forth by GAAP and SAM.
- Maintain and ensure the accuracy of the data in the organization's accounting system.
- Promotes the District's F.A.I.R. values by creating a quality guest experience for both internal and external customers.
Performs other duties as requested or assigned
Qualifications
- Minimum of 1 year Accounting experience and/or related education.
- Excellent customer service, communication, and problem-solving skills.
- Detail-oriented and a quick learner.
- Ability to work cooperatively with members and others.
Working Conditions
Work is primarily performed in a standard office setting with artificial light and climate control. Work activities involve sitting for prolonged periods of time; bending neck in an upward and downward flexion and side-to-side turning of neck; pushing and pulling file drawers; moving bank boxes up to 25 pounds; and operating standard office equipment requiring repetitive hand movement and fine finger dexterity and fine coordination including the use of a computer keyboard, mouse, calculators, telephone, and radio. Work activities involve the abilities to verbally communicate and hear to express and exchange information, see to perform assigned tasks, and read, write, and speak English at a level required for successful job performance.